Job Description

Executive Assistant

(Full-Time, In-Office | Supporting CEO, CSO)

We’re looking for a proactive, detail-obsessed Executive Assistant to support our CEO in-office and our CSO / Head of Partnerships remotely. If you thrive in a fast-paced environment, excel at juggling multiple priorities, and bring a polished, can-do attitude to everything you do — we want to meet you.

What You’ll Do

For the CEO (in-office) responsibilities will include but are not limited to:

• Manage calendars, schedule meetings, and coordinate conference calls
• Handle complex travel arrangements and detailed itineraries
• Prepare, review, and organize reports, presentations, and documents
• Support select personal logistics with professionalism and discretion (bookings, errands, coordinating service providers, etc.)
• Oversee expense reports and basic financial reconciliations
• Serve as a point of contact for internal teams and external partners
• Help with special projects and general office management tasks

For the CSO / Head of Partnerships (remote): responsibilities will include but are not limited to:

• Edit and polish sales & partnership decks, proposals, and marketing collateral
• Prepare reports, sales trackers, and maintain CRM records
• Schedule and coordinate partner meetings, calls, and follow-ups
• Assist with various partnership and sales initiatives
• Keep digital files, presentations, and brand resources impeccably organized

What Sets You Apart

• Exceptionally organized with keen attention to detail
• Clear, confident, professional communicator — both written and spoken
• Punctual, reliable, and able to anticipate needs before they arise
• Skilled with Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar)
• Comfortable in Photoshop (bonus if you’ve used Illustrator, Canva, or similar tools)
• Discreet with sensitive information and experienced in supporting senior leadership
• Familiarity with CRMs (like HubSpot) a plus
• 2+ years in an executive or administrative support role preferred

Salary

• $40,000-44,000

Why You’ll Love It Here

You’ll join a company that values creativity, quality, and building great relationships — with our customers and our team. We move quickly, collaborate often, and celebrate big and small wins alike. If you’re looking for a place where your skills will be appreciated (and put to excellent use), we’d love to hear from you.

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